PRIVACY POLICY

Effective Date: July 21, 2026

Allen Warren Photography LLC respects your privacy and is committed to protecting the personal information you share with us.

This Privacy Policy explains what information we collect, how we use it, when it may be shared, and the choices available to you when you visit our website, submit an inquiry, book photography services, or otherwise communicate with us.

This policy applies to the Allen Warren Photography website, related landing pages, contact forms, booking forms, and client communications.

1. Information We Collect

We may collect information that you voluntarily provide, including:

• Your first and last name
• Email address
• Telephone number
• Mailing address
• Session or event information
• Wedding date, session date, or preferred consultation date
• Names of family members, partners, seniors, or other participants
• Messages, questions, preferences, and other information submitted through our forms
• Contract, invoice, payment, and booking information
• Photographs and other materials connected with photography services
• Information you provide through email, telephone, text message, social media, or in-person communication

Please do not submit Social Security numbers, banking passwords, or other highly sensitive personal information through our website forms.

2. Information Collected Automatically

When you visit our website, certain technical information may be collected automatically by our website, hosting provider, plugins, or analytics tools.

This may include:

• Internet Protocol address
• Browser type
• Device type
• Operating system
• Referring website
• Pages viewed
• Date and time of visits
• General website-use and performance information

This information may be used to maintain website security, diagnose technical problems, understand website usage, and improve the visitor experience.

3. How We Use Your Information

We may use personal information to:

• Respond to inquiries
• Schedule consultations and photography sessions
• Prepare proposals, contracts, questionnaires, invoices, and payment requests
• Provide photography services
• Communicate about appointments, sessions, weddings, orders, galleries, artwork, or account matters
• Deliver photographs, galleries, products, and related services
• Maintain client and business records
• Provide customer service
• Process or document payments
• Improve our website, services, and client experience
• Prevent fraud, misuse, or security problems
• Meet legal, accounting, tax, contractual, and insurance obligations
• Send promotional email or text communications when permitted

We do not sell or rent your personal information.

4. Contact Forms and Client Management

Information submitted through our website forms may be transferred to and stored within our client-management system.

Allen Warren Photography currently uses third-party business tools, which may include Studio Ninja or similar services, to manage:

• Inquiries
• Client records
• Workflows
• Appointments
• Contracts
• Questionnaires
• Invoices
• Payments
• Email communication
• Business reminders

These service providers may process information only as needed to provide their services and support our business operations.

5. Email Communications

We may use your email address to respond to an inquiry, manage a booking, provide services, send appointment information, deliver galleries, or communicate about your account.

We may also send occasional promotional emails where permitted.

Promotional emails will include a method for unsubscribing. Transactional or service-related emails, such as appointment details, payment notices, contract information, and gallery-delivery messages, may still be sent when necessary to provide services.

Federal law requires commercial emails to use accurate sender information, provide a valid postal address, include an opt-out method, and honor qualifying opt-out requests.

6. Text Messages

When you provide a telephone number, Allen Warren Photography may contact you about:

• Your inquiry
• Consultation scheduling
• Appointment reminders
• Session preparation
• Wedding or event coordination
• Payments
• Galleries
• Orders
• Other service-related matters

Promotional text messages will only be sent where appropriate consent has been obtained.

Message frequency may vary. Message and data rates may apply. You may reply STOP to promotional text messages to request that they end.

Consent to receive promotional text messages is not a condition of purchasing photography services.

7. Payments

Payments may be processed through third-party payment providers.

Allen Warren Photography does not intend to store complete credit-card numbers on its own website. Payment providers may collect and process payment information under their own privacy policies and security practices.

We may retain limited transaction information, such as:

• Payment status
• Payment date
• Amount paid
• Invoice number
• Transaction reference
• Last digits or type of payment method, when provided by the processor

8. Photography Galleries and Images

Client images may be hosted or delivered through third-party professional gallery, album, print, or product providers.

These providers may process information necessary to:

• Host private galleries
• Fulfill print or artwork orders
• Deliver digital files
• Manufacture albums or products
• Ship completed orders

Public display or promotional use of identifiable client photographs will be governed by the applicable photography agreement, model release, or other written permission.

9. Cookies and Similar Technologies

Our website may use cookies or similar technologies to:

• Keep the website functioning properly
• Remember visitor preferences
• Protect forms from spam or misuse
• Measure website traffic and performance
• Support embedded services
• Improve website functionality

A cookie is a small data file stored by your browser.

You may adjust your browser settings to block or delete cookies. Some website features may not function correctly if cookies are disabled.

WordPress notes that website owners should disclose data practices created by WordPress, themes, plugins, analytics tools, social-sharing tools, contact forms, and embedded third-party services.

10. Embedded Content and External Links

Our website may include links to or embedded content from third parties, such as:

• Social-media platforms
• Videos
• Maps
• Scheduling tools
• Galleries
• Payment services
• Client-management forms
• Review platforms

Third-party websites and services may collect information, use cookies, or track interactions according to their own policies.

Allen Warren Photography is not responsible for the privacy practices or content of external websites.

11. Social Media

When you interact with Allen Warren Photography through Facebook, Instagram, or another social-media platform, that platform may collect and process information under its own privacy policy.

Information you post publicly may be visible to others.

12. How We Share Information

We may share information with trusted third parties when reasonably necessary to operate the business and provide services.

These may include:

• Website and hosting providers
• Client-management systems
• Email and calendar providers
• Payment processors
• Professional gallery providers
• Album, printing, framing, and product laboratories
• Delivery and shipping providers
• Accountants, insurers, attorneys, or professional advisers
• Technology, security, backup, and spam-prevention providers
• Government authorities when legally required

We may also disclose information when reasonably necessary to:

• Comply with a law, subpoena, court order, or lawful request
• Protect the safety, property, or rights of clients, the business, or others
• Investigate fraud, misuse, or security incidents
• Enforce contracts or business policies

We do not sell personal information to third-party marketers.

13. Data Retention

We retain information only as long as reasonably necessary for the purposes described in this policy.

Retention periods may vary based on:

• The nature of the inquiry or service
• Whether a client relationship was established
• Contractual obligations
• Accounting and tax requirements
• Insurance needs
• Legal requirements
• Dispute resolution
• Recordkeeping and business-history needs
• Backup schedules

Client agreements, invoices, payment records, correspondence, image records, and related business documents may be retained for extended periods where reasonably necessary.

14. Data Security

We use reasonable administrative and technical measures intended to protect personal information.

These may include:

• Password-protected systems
• Secure website connections
• Restricted account access
• Reputable hosting and business-service providers
• Software updates
• Backup and security tools

No internet transmission or electronic-storage system can be guaranteed to be completely secure.

15. Your Choices and Requests

You may contact us to:

• Ask what personal information we maintain about you
• Request correction of inaccurate information
• Request deletion of certain information
• Withdraw consent for promotional communications
• Ask questions about this Privacy Policy

Some information may need to be retained for legal, contractual, accounting, tax, fraud-prevention, or security purposes.

WordPress provides tools that can help website administrators export or erase certain personal data, although the site owner remains responsible for determining which requests and legal requirements apply. WordPress.org

16. Children’s Privacy

Our website is intended for a general audience and is not directed to children under 13.

We do not knowingly collect personal information online directly from children under 13 without appropriate parental or guardian involvement.

Parents or guardians should submit inquiries and booking information for minor children.

Federal children’s privacy requirements can apply to websites directed to children under 13 or to general-audience websites that knowingly collect personal information from children under 13. Federal Trade Commission

17. Michigan and United States Visitors

Allen Warren Photography is located in Jackson, Michigan, United States.

Our website and services are primarily intended for clients located in the United States.

Visitors located outside the United States understand that information may be processed and stored in the United States or through service providers operating in other locations.

18. Changes to This Privacy Policy

We may update this Privacy Policy when our website, services, business tools, legal obligations, or information practices change.

The updated policy will be posted on this page with a revised effective date.

19. Contact Information

Questions or requests concerning this Privacy Policy may be directed to:

Allen Warren Photography LLC
Jackson, Michigan
Email: info@allenwarren.co

Website: Allen Warren Photography